‘You’ means any couple intending to have a ceremony in The East Riding of Yorkshire. ‘East Riding Registration Service’ refers to East Riding Registration and Celebratory Service.
1.1 Your ceremony booking is accepted on the condition that all of the following applies to you and your partner:
1.2 The following conditions are hereby acknowledged and accepted by you and your partner:
1.3 Bookings at: The Cottingham Centre, Walkergate House, The Bartholomew Suite, Burnby Hall Ceremony Room and The White Lodge Suite (East Riding Operated Venue)*** are for the room hire including registrar’s attendance and one certificate. For all other External Approved Venues**** licensed for ceremonies within the East Riding of Yorkshire, the booking is for the registrars’ attendance and one certificate only. You will need to book the room with the external venue’s events team.
2.1 On booking a notice, a non-refundable administration fee is payable by you which is converted to the notice fee if the appointment is successful. You can reschedule your appointment once, free of charge by providing two working days’ notice, but if any of the following apply you will have to pay again for another appointment:
a) You cancel the notice b) Move your notice less than 48 hours before your appointment c) The registrar was unable to take your notice, or d) You fail to attend at your appointment time
2.2 Customers agree to provide all original valid documents required to the appointment as per the guidance on our website.
2.3 Customers arriving without the correct documents are subject to the rescheduling payment of the relevant administration fee as East Riding Registration Service will not be able to take your notice.
2.4 Customers who book to give notice in the East Riding, but are not eligible to do so are not entitled to a refund.
3.1 Fees are published on our website.
3.2 East Riding Registration Service fees are subject to change on 1 April each year.
As East Riding Registration Service take bookings in advance, if the fee changes between the time of booking and the date of your ceremony the Registration Service reserves the right to pass on any fee increases to you.
3.3 If you book a ceremony more than one year in advance an additional fee is payable.
3.4 An administration fee is payable whenever details of a booking are changed over 14 working days from when we send your ceremony booking confirmation email or letter. This includes (but is not limited to) changing the time, date or venue of a ceremony after a booking is made, and the booking email confirmation has been sent to you.
3.5 All bookings are personal you and are non-transferable.
3.6 Due to operational requirements the same time may not be available at all venues, so if you change ceremony venue we may not be able to provide the same time.
3.7 One deposit per ceremony booking. If multiple ceremonies are booked deposits not used are non-refundable, and cannot be transferred to the booking used.
3.8 Ceremony fees must be paid in full no later than 8 weeks before the ceremony.
4.1 In the event that you need to cancel your ceremony, you will be required to notify East Riding Registration Service in writing by either;
Or by post: East Riding Ceremonies Team, Beverly Register Office, Walkergate House, Walkergate, Beveley, HU17 9BP
4.2 If you do not formally cancel your ceremony you are still liable for the full ceremony fees.
5.1 The following refunds apply in the following circumstances depending on when the cancellation is notified to the East Riding Registration Service:
5.2 You also acknowledge and accept that:
5.3 Your ceremony may be cancelled by East Riding Registration Service if the total fees have not been paid within the required timeframe.
5.4 Your ceremony will be cancelled by East Riding Registration Service if Legal preliminaries cannot, or have not, been completed.
6.1 East Riding Registration Service will provide the ceremony delivered at an East Riding Venue Licensed for ceremonies at a time of your choice where it has availability to do so.
6.2 You must provide two witnesses who are old enough to testify the Marriage or Civil Partnership and can speak and understand English to witness the Marriage/Civil Partnership. They must be able to clearly hear the declaration words during the ceremony.
6.3 If either party to the Marriage or Civil Partnership do not speak, or understand, English, they must bring an interpreter who fully understands / is fluent in the language of that party to the ceremony, who will also sign as a witness. The translator does not have to be an official translator; they can be a friend or family member.
6.4 The content of some ceremonies has a range of additional options that needs to be agreed with the East Riding Registration Service in advance of the ceremony. Some additional options require an additional fee. Details of this will be in the ceremony information pack, which you will have access to after you have given your notices of intent to Marry/ enter a Civil Partnership.
6.5 The content of a Marriage or Civil Partnership has legal formalities that must be adhered to. Your registrar reserves the right to stop your ceremony from proceeding if:
6.6 All ceremonies are exclusively delivered by East Riding Registration Service staff to ensure a high degree of solemnity in keeping with the occasion, and so that legal requirements are maintained. The East Riding Registration Service reserves the right to make the final decision on any wording used, and will not accept liability for any omission, which may be caused by reasons beyond its control.
6.7 If you book a more bespoke ceremony with East Riding Registration Service an additional fee is required.
6.8 East Riding Registration Service will allocate Registrars to officiate your ceremony and reserves the right to substitute other experienced and qualified staff in case of sickness or other unforeseen circumstances on the day.
6.9 For fire regulations, safety, and comfort, the number of guests (which includes all babies and children) must not exceed the capacity of the room. Additional guests that exceed the official capacity will be excluded from the ceremony. Details of the room capacity for all venues can be found on our website and venue licence. The numbers shown are the numbers of people able to be in the room and must include registration staff, photographers, videographers, venue staff, any musicians, and the couple. Capacities of Venues are subject to change based on health and safety and government Public Health requirements.
6.10 No food or drink (including alcohol) are permitted to be consumed in the room/space where the ceremony is to take place one hour before, and during the proceedings, at any venue licensed for civil ceremonies in the East Riding.
6.11 Dogs (with the exception of assistance dogs) are not permitted at East Riding Operated Venues*, but this is discretionary for External Approved Venues**. Please check with your venue whether they will permit this. You must let us know if you have approval from your venue for your dog to be present during the ceremony. Dogs must be kept on a lead and be well behaved. In the event of there being a problem (for example the dog will not stop barking) you must nominate a guest to take the dog from the room.
6.12 Other Animals may be able to attend ceremonies. This will be decided on a case by case basis and subject to receipt of proof of insurance and Animal Welfare licence for exhibition of animals. This must also be approved by your venue.
6.13 If the couple would like a Ceremony outside that has been agreed with their approved venue they must notify East Riding Registration Service no later than 1 month before the ceremony. Couples take responsibility for the comfort and wellbeing of their guests for a ceremony outside. East Riding Registration Service will decide on the day if a ceremony can be held outside based on weather conditions, and such decision is final. It is recommended to speak to your approved venue about such arrangements and any back-up plans.
6.14 Live music is welcomed during External Approved Venue ceremonies, but it must not disrupt other ceremonies or cause a disturbance on the street. Musicians must set up and pack up within the allocated ceremony time. The East Riding Registration Service is not obligated to facilitate the setting up of equipment. Equipment for Live music in East Riding Operated Venues must be PAT tested.
6.15 Any gifts, flowers or general goods delivered to, or left at, the venue in conjunction with your ceremony are not the responsibility of East Riding Registration Service’s officers or council staff.
6.16 When using East Riding Registration Services’ Celebrant Service it is the responsibility of the couple to ensure a legal ceremony also takes place. Celebrant Services have no legal value and should not be confused with Civil Ceremonies.
6.17 East Riding Registration Service will not accept liability for:
6.18 Approval of the venue is granted only in connection with the provision of Civil Ceremonies. East Riding Registration Service cannot accept liability for the failure or neglect on behalf of the venue, for any agreement between you and the venue for the use or provision of any services and/or facilities.
6.19 In the event that your licensed venue is unable to fulfil your ceremony booking East Riding Registration service will do its utmost to accommodate your new venue booking re arrangement. No admin fee will be charged in these instances. Booking your new venue will be dependent on availability.
6.20 In the event of a 'Force Majeure', East Riding Registration Service will endeavour to perform your ceremony on your chosen day. East Riding Registration Service strongly recommend that you take out ceremony insurance to cover losses or expenses incurred in the case of events outside our control.
‘Marriage and Civil Partnership Acts’ means the Acts of Parliament (and any regulations made under those Acts) covering the legal preliminaries to, the solemnization and registration of a Civil Marriage/Civil Partnership either in a register office or approved premises within England and Wales.
‘Venue’ means Approved Premises approved by East Riding Registration Service under the Civil Marriages and Civil Partnerships (Approved Premises) Regulations 2005 for the solemnization and registration of civil marriages and Civil Partnerships.
*Schedule permitting solmisation of the Marriage (The Civil Partnerships, Marriages and Deaths (Registration Etc.) Act. 2019
** Schedule for the Registration of a Civil Partnership (Civil Partnership Act 2004).
***East Riding Operated Venues are those operated by East Riding Registration Service in East Riding Council Buildings.
****External Approved Venues are those who are licensed for Civil Ceremonies and are not operated directly by East Riding Registration Service.
*****'Force Majeure' means war, civil war, armed conflict, terrorist attack, governmental action, fire, flood, severe weather conditions, pandemic or epidemic or any other act or matter which notwithstanding the reasonable diligence and foresight of either East Riding of Yorkshire Council, East Riding Registration Service or its partner providers, is beyond their reasonable control.